Case study

Audit-proof Document Migration from eRoom to file system

Compliance with legal requirements for an eDiscovery project

Compliance with rules and regulations in case of an audit

Improved data quality by additional attributes

Documents were enhanced with additional metadata

Shortened project duration by working with fme migration-center

Documents could be migrated within the allocated time

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Technology

  • Source system: eRoom
  • Target system: Filesystem
  • Product used: migration-center

Challenge

In the course of an eDiscovery project an international pharmaceutical company was facing the challenge to have to provide important documents, which had previously been managed in eRooms, in a file system to comply with rules and regulations in case of an audit. The corporate IT subsidiary was assigned to find a solution to migrate the documents reliably, according to legal requirements and enriched with additional information (attributes) from eRoom to the file system.

Solution

fme’s migration product migration-center was already in place in the corporate landscape and had been used successfully in numerous projects as a standard tool for content migrations. With the help of the eRoom adapter and the standard functionalities of migrationcenter for both source system analysis and data enrichment the crucial documents could be migrated to the file system within the allocated time and budget frame and were also enhanced with additional metadata.

Both the product migration-center as well as the associated services of fme helped us to comply with the legal requirements for our eDiscovery project. The migration from eRoom along with the data enrichment with further attributes is one of migration-center’s unique features on the market. The product has proven to be very reliable. Paired with fme’s profound know-how especially in the area of life science and data migration this was extremely valuable in the project.” (Project Manager, Legal Department)