Antje Dwehus: To illustrate the need and the reasoning behind the triggers I often draw the comparison of driving an old car. Of course, at first a well-maintained car does the job, it gets you from A to B. On the other hand, when looking under the hood, there are disadvantages and high risks involved. Here are some of them:
- Latest safety technology such as airbags are missing which leads to high risk of serious injury in the event of an accident.
- Spare parts are hard to get – if at all – and many garages do no longer provide service.
- High maintenance costs such as high fuel consumption and higher taxes are usually present.
- Finally, it’s important not to forget the bad impression you might make on possible clients.
The same applies to software. Outdated software often has high maintenance costs and it is difficult to find experts in case of a problem. Current security standards and regulations cannot be met which leads to high risks. Also, performance often becomes a problem since the software is not designed for today’s data volume. In addition, innovations cannot be integrated which severely impacts competitiveness in the digital world. Overall, the older the software gets, the more unpredictable, expensive, and risky it becomes.
Thus, a well thought through archiving strategy is paramount not only to manage corporate and regulatory compliance requirements and e-discovery use cases.