Head of Product Development @ fme AG
November 7, 2018
Earlier this year I created a whitepaper about our OpenText Documentum in-place importer, which offers many new options for reorganizing your repository or switching to a new business application. Starting with migration-center version 3.6, we also offer an OpenText Content Server in-place importer. In this blogpost, I’m going to describe the use case for this new connector.
A common use case is that end users of your DMS want to change attributes in any category of existing documents without uploading another version of that documents. The new in-place importer allows you to do just that.
The process for changing certain attributes on existing documents could look like following.
Initial situation: End users want to change attributes on all documents in folder XYZ.
- As a migration-center administrator you setup an OpenText Content Server scanner to scan all documents in folder XYZ, create an OpenText in-place migration set and export the attributes of all documents into a CSV file.
- You hand the CSV file to the end users, who then can change any attributes they like.
- Once you get the changed CSV file back, use our small Excel migration set import tool to load the CSV file back into migration-center. Your migration set will then contain all the changes made by the end users.
- Finally, you import the migration set into the same repository in order to change the attributes of the existing documents
Simple as that – no need for writing any scripts that perform the changes or even change all those documents manually.
A further use case is to enhance the quality of your repository by adding additional categories/attribute values or by adding missing attribute values.
The OpenText Content Server in-place importer supports the following features:
- Update attributes of existing categories for documents.
- Add new categories to documents.
- Remove categories from documents.