We have seen that preserving information is important and that the OAIS reference model was designed to help us with that. Unfortunately, that is not the whole story. There are still a lot of individual aspects that need to be considered. OAIS was designed not to be too strict on how to implement the process. It gives a lot of freedom to the implementer, leaving room to make adaptions according to your needs.
However, this is also part of the downside. It is necessary to define the requirements towards an archive for your individual use case. There are many software implementations out there that use the OAIS standard. However, they all do it quite differently. To know which one is the best fit for your company is essential.
For example, one company might only be interested to implement an archive to store all historical data, whereas another company wants to keep an archive for compliance reasons. The security aspect for the two different use cases can vary quite a lot. To ensure due diligence and preserve all required information, it is essential to create an adequate SIP containing all the necessary information including metadata. Metadata is especially important as it describes your information and gives it the right context.
It is therefore important to perform an adequate assessment before sending data off to the archive. This is where migration center can be of essential use. It not only combines and protects the data, it also creates adequate SIP packages for the archive.
Archiving process with migration-center
I hope you got at least a small sense of the approach a company can take in order to preserve their information. Keep in mind that the underlying OAIS process can be very helpful in your effort to keep your information safe. However, also remember that you need to adequately assess all the information and its metadata up front.
The effort to keep track of all these requirements can seem overwhelming at a first glance. That is why we are happy to bring in our experience to support you in setting up your archiving process. Feel free to get in touch to discuss your scenario with one of our experts.